productivity Archives

October 16, 2018

Use Continuity Camera to Scan Documents and Take Photos Right into Mac Documents

Have you found yourself composing an email message on your Mac while staring glumly at the receipt or document you need to scan and attach to the message? Adding that scan to the message isn’t impossible, but until macOS 10.14 Mojave, it hasn’t necessarily been easy.

It’s super simple now, thanks to a new Mojave feature called Continuity Camera. It lets you take pictures or scan documents with an iPhone or iPad running iOS 12 and have those images show up immediately on the Mac, either in a document or on the Desktop.

Continuity Camera Basics

Apart from Mojave and iOS 12, Continuity Camera requires that the devices be on the same Wi-Fi network, have Bluetooth turned on, and be logged in to the same Apple ID, which must use two-factor authentication. Continuity Camera also requires explicit support in apps, which means for the moment that it works only in Apple’s apps, including the Finder, Mail, Messages, Notes, TextEdit, Pages, Keynote, and Numbers. We aren’t aware of any third-party apps that support it yet.

How you access Continuity Camera can vary by app, but the most common approach is to Control- or right-click where you want the scan or photo to go. Look either for commands for Take Photo and Scan Documents, or for an Import from iPhone or iPad submenu, under which those commands will be replicated for each device.

The Take Photo and Scan Documents commands may also appear in the File menu or in an Insert menu. Plus, Mail composition windows have a drop-down menu on the right side of the toolbar that includes those commands.

Should you import directly into an app, or onto the Desktop? It’s up to you, of course, but adding a file to the Desktop that you can then drag to its eventual destination gives you more options for reuse or modification, along with backup. That could be important since the photos and scans aren’t stored on the iPhone or iPad.

Using Continuity Camera

Follow these steps to use Continuity Camera to take a photo or scan a document to your Mac. Because it’s the most likely scenario, we’ll describe importing to the Desktop from an iPhone, but the steps are the same for importing into any supported app or from an iPad.

First, Control-click the Desktop and choose either Import from iPhone > Take Photo or Import from iPhone > Scan Documents. A dialog appears on the Mac screen, telling you to use the iPhone to take the photo or scan the document. The iPhone displays a variant of the Camera app automatically.

If you’re taking a photo, you can switch between the rear- and front-facing cameras, pinch out to zoom, or enable the flash with the flash button. All you need to do is tap the shutter button. If the photo is blurry or otherwise unusable, tape Retake to try again, but if you like it, tap Use Photo. The picture shows up immediately on your Mac as a JPEG file.

If you’re instead scanning a document, you also get a Filters button that lets you set the scan type: color (the default), grayscale, black-and-white, or photo. By default, the scanning interface takes a picture automatically when it detects a document. If it moves too fast for you, tap Auto (at the upper right) to switch to Manual. Then tap the shutter button to capture the image, after which you may drag the circles to identify the document corners better. Then tap Retake or Keep Scan. If it’s a multi-page document, flip the page and continue scanning to add more pages. When you’re done, tap Save to send the document to your Mac as a PDF.

That’s it! The first time or two might seem a little awkward, but once you get the hang of Continuity Camera, it’s a wonderfully quick way to get a scan or photo onto your Mac.

Tim Pearson

October 16, 2018

October 3, 2018

Finally! iOS 12 Lets You Use Google Maps or Waze in CarPlay

Before iOS 12, Apple Maps was the only mapping app you could run on the dashboard in a CarPlay-equipped automobile. But Maps doesn’t always work well, and some people prefer directions from Google Maps or the Google-owned Waze. Once you upgrade your iPhone to iOS 12 and update to the latest version of Google Maps or Waze for iOS, you’ll be able to use those apps on your CarPlay screen. Happy navigating!

Tim Pearson

October 3, 2018

September 27, 2018

Make More Space for Documents by Putting Your Dock on the Side of Your Mac’s Screen

By default, Apple locates the Dock at the bottom of the Mac’s screen. If that location interferes with you seeing as much of your document windows as you’d like, you can set it to appear only when you move the pointer to the bottom edge of the screen. But there’s a better way: put the Dock on the side of the screen where there’s plenty of horizontal room and it won’t get in the way of most document windows. Open System Preferences > Dock, and select Right or Left from the Position on Screen radio buttons.

The post Make More Space for Documents by Putting Your Dock on the Side of Your Mac’s Screen appeared first on TidBITS Content Network.

Tim Pearson

September 27, 2018

September 26, 2018

Remember That You Can Search for Nearly Anything in Your Photos Library

Apple’s Photos app on the Mac can identify thousands of different objects in your photos, so it’s easy to find photos based on their content. You can find objects (cars and trains), scenery (beaches and forests), and even some events (weddings and parades). This is both big fun and useful for those times when you can’t remember when you took a photo, but do remember what’s in it, like a cat, camera, or carousel. To carry out a search like this, type the search term into the Search field on the right side of the Photos toolbar. From the list that appears, choose the Category result. In macOS 10.13 High Sierra’s version of Photos, you can filter your results from the Showing menu at the upper right of the window. The feature isn’t perfect, so you may see some odd results or miss some photos, but it’s way faster than browsing manually!

Tim Pearson

September 26, 2018

September 24, 2018

Let Your Fingers Do the Walking: 13 Essential Trackpad Tricks for Mac Users

A trackpad is not a mouse. In some ways, that’s obvious—you swipe your fingers on it, rather than dragging it around. Less obvious, however, are the many gestures that make using a trackpad on your Mac faster and more fun. These gestures aren’t limited to laptop users, thanks to Apple’s Magic Trackpad 2, which brings gesturing goodness to any desktop Mac. Here’s how to put your fingers to work.

Four Fingers on the Trackpad

The four-fingers-down gestures are dramatic and an easy way to appreciate the power of trackpad gestures, so we’ll start with them.

Say you have a lot of windows open, and you want to move them all aside quickly so you can open a file on the Desktop. Place your thumb and three fingers together on your trackpad and then spread them outward. Your windows scurry to the edges of the screen. To bring the windows back, reverse the gesture, pinching your fingers in toward your palm.

If you haven’t moved windows aside, pinching your thumb and three fingers together instead opens Launchpad, which shows icons for installed apps. Click an icon to open that app, or use the spreading four-fingered gesture to exit Launchpad.

Three Fingers on the Trackpad

Move three fingers horizontally on your trackpad and either nothing will happen, or you’ll switch to a different “desktop space.” This state of affairs is most easily seen by making an app full-screen. For instance, open Safari and click the green full-screen button at the upper left of the window. Safari takes over the entire screen, including the menu bar (to put it back, hover the pointer at the very top of the screen to see and click the green button again).

Now swipe left and right horizontally to switch in and out of the Safari space. As you make more apps full-screen, they’ll each create their own space. (If you’ve enabled Apple’s Dashboard, you may see it at the far left.)

What if you swipe vertically with three fingers? Swipe up to enter the All Windows view of Mission Control, which shows all open windows as thumbnails, plus desktop spaces in the top bar. Click any thumbnail to switch to it, or jump to any space by clicking it. You can also click the plus button at the upper right or drag any window into the top bar to create a new space. To move a space’s apps back to the current space, hover over a space on the top bar and click the close button that appears. To exit All Windows view, swipe down with three fingers.

If you haven’t invoked All Windows view, swiping down with three fingers instead invokes App Exposé view, which displays thumbnails of all open windows in the current app. Click any one to switch to it. Swipe right or left with three fingers while in App Exposé to switch between apps.

Finally, on older MacBooks that don’t have Force Touch-capable trackpads, tap with three fingers on words to look them up, on files to preview them with Quick Look, and more. With newer MacBooks, if you have “Force Click and haptic feedback” enabled in System Preferences > Trackpad > Point & Click, you can instead “force click” with one finger for these features. That involves clicking on something and then pressing firmly without letting up.

Two Fingers on the Trackpad

The two-fingered gestures are easy to get your head around:

In Safari, swipe left on a page to go back in that tab’s page history or right to go forward.
Also in Safari, tap two fingers on the trackpad to zoom in on the content. Another two-fingered tap zooms back out.
In Photos, and some graphics apps, zoom in and out by pinching with two fingers, and rotate selected objects by putting two fingers on the trackpad and turning them. A two-finger pinch also zooms the page in Safari.
To open Notification Center quickly, swipe left from off the right-hand edge of your trackpad. Swipe back to the right to close Notification Center.

Changing Your Preferences

If you need a refresher on all these gestures, open System Preferences > Trackpad. Look in the Point & Click, Scroll & Zoom, and More Gestures panes to see a video for each gesture. You can also adjust which ones are active and how many fingers they require.

With so many gestures on offer, it’s worth your time to explore everything you can do with your trackpad.

Social Media: Did you know that you can make your Mac dance (well, not literally) with two-, three-, and four-fingered gestures on the trackpad? Read on to learn more.

Tim Pearson

September 24, 2018

September 20, 2018

A Hidden Trick that Lets You Navigate Your iPhone with One Hand

Unless you can palm a basketball, you may not be able to use an iPhone single-handed. But sometimes one hand is all you can spare. If you find yourself in such a situation, give Reachability a try. On a Touch ID–based iPhone, tap (don’t press) the Home button twice to slide the iPhone’s interface halfway down the physical screen, bringing everything into reach of your thumb. On the Face ID–equipped iPhone X, put your thumb in the bottom of the screen—about at the top edge of the Dock if you were on the Home screen—and swipe down. You can use apps normally for a tap or two, and then they’ll expand back to the full screen to show the full interface. If Reachability is off (or if you want to turn it off), go to Settings > General > Accessibility.

Tim Pearson

September 20, 2018

September 12, 2018

Top Features of iOS 12 to Take Advantage of Right Away

Feeling left behind because you don’t have the latest iPhone or iPad? Don’t, because Apple has a present for you in the form of iOS 12. The new operating system promises to increase performance, particularly for older devices as far back as the iPhone 5s and iPad Air.

But iOS 12 offers more than just a speed boost. Apart from adding fripperies like new animoji, text effects, and camera effects in Messages and FaceTime, iOS 12 helps you use your device less. That’s important, as it becomes increasingly obvious that many people spend more time than they’d like on addictive social media apps, games, and cat videos.

Screen Time

The marquee feature for helping you control device usage is Screen Time. Found in the Settings app, Screen Time reports on how much time you spend using different apps, how often you pick up your device, and how many notifications interrupt you. You can check it anytime and get weekly reports, and use this information to help you reduce undesirable usage.

Screen Time has two helpful options, Downtime and App Limits. With Downtime, you can specify a time period when you can only receive phone calls and use specific apps you set in Always Allowed. App Limits let you set how long you may use certain categories of apps. You can ignore the limit, extending it for 15 minutes or for the rest of the day, but that’s cheating, right?

Even better, you can set Downtime and App Limits for a child’s iPhone or iPad, ensuring that they can’t play games after bedtime or text their friends during dinner.

Notification Management

It’s easy to become overwhelmed with notifications, especially if you have chatty friends in messaging apps. iOS 12 can reduce the impact of non-stop notifications. On the Lock screen, iOS 12 now groups message threads and multiple notifications from the same app. Tapping a group expands it so you can see the details.

Plus, with a feature called Instant Tuning, you can change notification settings for an app right from a notification. Swipe left on a notification and tap Manage. Instant Tuning also lets you send notifications to Notification Center silently so they don’t interrupt you but are available later.

Do Not Disturb

In the “it’s about time” department, iOS 12 beefs up Do Not Disturb so it works more the way people do. When you bring up Control Center and force-touch the Do Not Disturb button, it expands to let you turn on Do Not Disturb for 1 hour, for the rest of the day, or until you leave your current location. The beauty of these new options is that they disable Do Not Disturb automatically so you don’t have to remember—and potentially miss important notifications. Plus, a new Bedtime option in Settings > Do Not Disturb dims the display and silences overnight notifications until you unlock your device in the morning.

Siri Shortcuts

Another new feature, Siri Shortcuts, aims to help you use your device more effectively. As Siri learns your routines, it will start suggesting shortcuts for common actions, either on the Lock screen or when you pull down on the Home screen to search. You can see its suggestions in Settings > Siri & Search > All Shortcuts, and for those that seem useful, record a custom phrase that will invoke the shortcut. Plus, a new Shortcuts app lets you create more complex shortcuts that can run multiple steps at once.

Smaller Changes

Those may be the most significant changes in iOS 12, but they’re far from the only ones. Here’s a sampling of other refinements you’ll notice:

Apple has redesigned the iBooks app and renamed it Books.
The News, Stocks, and Voice Memos apps also received redesigns, Stocks and Voice Memos are now available on the iPad, and all three have made the jump to the Mac in Mojave, with their data synced via iCloud.
A new Measure app uses augmented reality to help you measure objects in the real world.
In Settings > Battery, iOS 12 shows graphs of battery usage and activity for the last 24 hours or the last 10 days.

iOS 12 has even more minor improvements that we’ll be sharing in the coming months, so watch this space!

Social Media: Apple has loaded iOS 12 with new features, and here’s a rundown of those that will make the most difference in your daily iPhone and iPad experience, including Screen Time, better notifications, improved Do Not Disturb, and more!

Tim Pearson

September 12, 2018

September 4, 2018

Tired of PDFs or Other Documents Opening in the Wrong App?

When you double-click a document, macOS uses the document’s file extension to figure out which app should open the file. So, by default, a PDF file called laser-squid.pdf opens in Preview because the Finder knows that everything with a .pdf extension should open in Preview. But what if you would prefer to open .pdf files in Adobe Reader, or you want comma-separated value (.csv) text files to open in Numbers? To change any mapping, select a file of the type in question and choose File > Get Info to open the Info window. In the Open With section, click the pop-up menu to choose the desired app and then click the Change All button.

Tim Pearson

September 4, 2018

August 22, 2018

A Simple Technique for Decluttering Your Reminders List

Productivity experts recommend offloading things you have to remember to a task-management app like Apple’s Reminders, which syncs your to-dos among your Mac, iPhone, iPad, and Apple Watch. That’s particularly helpful for tasks you want to be reminded of in a few months or next year, but then those far-in-the-future tasks—especially repeating ones!—clutter your main Reminders list. The solution? Create a Far Future Reminders list, and move reminders to it that aren’t relevant within the next month or so. Just make sure everything in Far Future Reminders is set to alert you on the appropriate day.

Tim Pearson

August 22, 2018

August 20, 2018

Did You Know This Hidden Trick for Opening System Preferences Panes Directly?

The System Preferences app on the Mac contains about 30 icons, each leading to additional settings panes. Rather than opening System Preferences, scanning the collection of icons, and clicking the one you want, you can jump directly to the desired pane. Just click and hold on the System Preferences icon in the Dock, and choose a pane from the pop-up menu.

Tim Pearson

August 20, 2018

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